Sample Agenda General Meeting
Sample Minutes

Duties of the recording secretary:

  • Record each meeting in writing.
  • Present minutes for approval. (Board meeting minutes are approved at Board meetings, General body meeting minutes are approved at General body meetings.)
  • Make necessary corrections as authorized.
  •  Act as custodian of important papers and records.

Duties of the corresponding secretary: (Most PTAs have only one secretary. A corresponding secretary is an appointed position, and therefore is only a member of the Executive Board if your bylaws denote that.)

  • Handle all correspondence.
  • Promptly send the names, addresses, phone numbers and new titles to the KY. PTA office and your district office.